Published Jun 24, 2024

Empower your workforce with HR business process automation

3 key takeaways
  • HR processes are often filled with manual, error-prone work.
  • Streamline these processes by integrating your HR tech stack.
  • Leverage an iPaaS to automate HR processes end-to-end on a single platform.

As budgets tighten and the market grows more competitive, making the right investments becomes crucial. Yet, investing in people often gets overlooked. This is a mistake since boosting employee engagement can significantly contribute to productivity and retention. In fact, a World Economic Forum study found that happy employees work faster and achieve 13% higher sales than their unhappy coworkers. 

To prioritize strategic initiatives that improve employee satisfaction, such as employee onboarding and offboarding, you first need to free your HR teams from time-consuming, manual tasks. The root cause of these inefficient processes is typically siloed applications such as applicant tracking systems (ATS), human resource information systems (HRIS), and eSignature platforms. The manual tasks required to reconcile data between systems doesn’t just impact HR; IT teams are bogged down by manual provisioning and deprovisioning tasks any time a new employee enters or exits your company. 

By connecting your applications and automating your processes, you can refocus your teams on initiatives that directly influence employee experience and business growth. Get started by learning how to build your HR automation roadmap.

Preparing for integration 

Before you begin to integrate your systems, you should take a few steps to prepare your operations for success. Start by mapping out your current application landscape. This will allow you to create a reference list and identify which integrations are top priority.

Next, select a data hub to be your single source of truth for employee details. HRIS systems are commonly selected for this purpose.

Lastly, choose how you will build your integrations. There are several options available to you, from custom coded point-to-point integrations to iPaaS (Integration Platform as a Service). When choosing which option is best for you, keep in mind scalability and budget needs. Compare integration solutions with this blog, “Build resilient operations with scalable integration.”

Automating your HR processes

Once you’ve determined your integration strategy, you can start to connect your systems. Explore four HR processes that can be automated by integrating key applications:

  • Hiring: Integrate your ATS, HRIS, and eSignature platform to sync data between systems. This allows you to automatically create offer letters, new employee records, and securely attach signed offer letters to records.
  • Onboarding: Connect your HRIS to systems for payroll, training, and benefits to automatically update employee information and track training course completions.
  • Provisioning/deprovisioning: Integrate your identity management or SSO system with your HRIS to automatically provision licenses based on role. You can also use this integration to remove access when employees leave your organization. 
  • Employee management: Connect your HR tech stack with your HRIS to automatically update name or address changes, sync employee records for timely expense reimbursement, streamline performance reviews, and keep track of employee attendance. 

Driving success with iPaaS

As the SaaS market grows more volatile and the focus shifts to profitability, you need all of your employees engaged and ready to drive your initiatives forward. Automation is the key to streamlining your processes and ensuring employee satisfaction. 

By leveraging an iPaaS as your integration solution, you can automate all your HR processes end-to-end on a single platform. The user-friendly interface of an advanced iPaaS allows you to empower non-technical users to drive automation. This eliminates IT bottlenecks and minimizes the burden on IT. 

With your HR processes automated, you can eliminate human errors, deliver consistent and timely communication, and ensure positive employee experiences. Learn how you can start implementing HR integration at your business with our ebook, “From hire to retire: Maximize your HR efficiency with iPaaS.”